How to select recipient(s)

At the top of the "Compose" screen, the From: field will show the email address of the current user. This email address can be the "reply-to" address for email sent by the Mailtool for this site. The setting for the "reply-to" address can be changed and is controlled within the Options page. (See Options.)

The To: section is where you select recipients through checkboxes. The recipient checkboxes are arranged by Roles, Sections, and Groups. When Roles, Sections, or Groups are clicked, each of these links can expand or collapse to show or hide lists of checkboxes corresponding to particular roles, sections, or groups. The labels for each particular role, section, and group are also links, which when clicked can expand or collapse to show or hide individual members who belong to the role, section, or group. Recipient selection occurs through selecting and deselecting the checkboxes that correspond to particular roles, sections, groups, individual recipients, or any combination thereof.

At the bottom of the To: section is a field for adding any optional email addresses. The text field can be accessed by clicking the link "Add Other Recipients" and entering a list of one or more email addresses, separated by commas in the text field labeled "Other Recipients:". This field is typically used for non-site participant addresses.

Email Subject and Message Body

The Subject: line displays the site title by default. This can be overwritten if desired. (See Options.) The message body is composed within a Rich-Text Editor.

How to attach file(s)

Directly beneath the recipient selection view is an action link which enables users to "Attach a file" to the email message. Clicking on this link prompts the user to browse for a file on the user's computer via a "Choose File" button. Multiple files can be attached by selecting "Attach another file" and selecting another attachment with the new "Choose File" button that appears.

Note that attachments are files added from the user's computer only, and thus are not handled as resources or other Sakai attachments. Furthermore, file attachments cannot be archived in the Email Archive tool. Only the attachment details (file name and size) will be recorded in Email Archive.

Email Retention

Below the composition pane are two options, the first, "Send me a copy," enables the sender to receive a copy of their own outgoing message. The second, "Add to Email Archive, visible to all site participants (attachments not archived)" determines whether a copy of the message will be saved under the Email Archive tool to be visible to all site participants. Defaults for both of these options can be set by the site maintainer (see Options).

NOTE: File attachments will not be archived in Email Archive. Only the attachment details (file name and size) will be recorded.

Sending Email and the Confirmation Page

The Send Mail button is the trigger; clicking on it distributes the message according to the recipient selections made. Once clicked, a "Message sent to" confirmation page is immediately returned listing the intended recipients.